Role description and job purpose: The Lettings and Office Administrator supports the effective lettings of our space to tenants and helps the smooth running of the Bootstrap office. The role involves working closely with the Operations Manager in managing all aspects of lettings administration and handling day-to-day tenant relationships. The other part of the role involves leading on IT, phone and stationary systems for the office and shared spaces

Position in Organisation

Reports To:                             Operations Manager

Responsible For:                     No line-management

Budget Responsibilities:        None

 

Duties and Key Responsibilities

LETTINGS

  • Generate leads, conduct viewings and make sales working towards 100% occupancy across all our buildings
  • Prepare leases and licences and complete other paperwork related to tenancies
  • Manage induction of new tenants
  • Manage ReLeased and Salesforce to ensure filing systems are up to date with all tenant information at all times
  • Lead debt collection work in collaboration with the Bookkeeper

TENANT RELATIONSHIPS

  • Handle day-to-day tenant queries
  • Provide secretariat for quarterly tenant meetings
  • Manage annual tenant survey

OFFICE ADMINISTRATION

  • Manage stationery orders and team socials
  • Be point of contact for IT (printer, WiFi, etc) and phone issues for the Bootstrap team and shared space users. Support studio tenants to set up WiFi and telephones through preferred supplier.

GENERAL

  • Attend weekly team meetings
  • Provide lunch cover for reception
  • Follow Bootstrap policies and practices
  • Any other duties as requested by your line manager

 

Knowledge, Skills and Experience

  • Experience of sales and administration, ideally in the workspace or commercial lettings sector
  • Meticulous attention to detail and a methodical approach to work
  • Experience of using a CRM system to manage records and data
  • Technologically confident - familiarity working with GSuite, Mac Based software including Word and Excel (ability to troubleshoot tech issues an advantage).
  • Strong written and verbal communication skills:
    • confident public speaker with an ability to conduct viewings
    • able to write clearly and concisely, adhering to Bootstrap brand guidelines and house style
  • Able to work on own initiative, be disciplined, and identify priorities in busy periods
  • Personable, friendly and able to build rapport with a range of people
  • Good people skills and excellent judge of character
  • Commitment to Bootstrap values and aims

Desirable experience

  • Experience of managing contracts and/or leases
  • Experience of using Salesforce
  • Lead generation experience especially through digital marketing

 

Benefits

25 days paid holiday plus Bank Holidays, free gym membership after successful completion of probation period, access to 24/7 employee assistance programme, and training and development opportunities to develop and grow.

You will also have free access to the Dalston Roof Park.

Equal Opportunities

We are of course an equal opportunities employer and welcome applications regardless of religion, age, gender, race, disability or sexual orientation.

 

To apply, please send a CV and cover letter to vacancies@bootstrapcompany.co.uk

Deadline for applications is 4pm on Wednesday 5th July

 

For further information about the role please call 020 7275 0825 or email vacancies@bootstrapcompany.co.uk

 

First round interviews will take place on Monday 10th July or Tuesday 11th July

Second round interviews will take place on Thursday 13th July